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Free credit note generator

Make a credit note for an invoice you have already sent, without an account. Fill in the lines as they were on the invoice, the amounts and the VAT turn negative, and you download the result as a PDF. You see a preview while you type.

We store nothing: your details stay in this tab only. Download your document before you close the page.

From (your business)
Bill to (customer)
Credit note

Lines
Note (optional)

    Preview

    How it works

    1. Fill in the details

      Your business, your customer, the number of the credit note and the number of the invoice it belongs to.

    2. Enter the lines as on the invoice

      Type the amounts as positive numbers. The credit note shows them as negative and takes the VAT back.

    3. Download the PDF

      A clean credit note that refers to the original invoice, ready to send.

    How to make a credit note

    1. Fill in your business details and your customer's. Add your logo if you like.
    2. Enter a new number for the credit note and the number of the invoice it belongs to.
    3. Add a line for each amount you want to reverse, with a description, a quantity and a price excluding VAT. Type the amounts as positive numbers; the credit note makes them negative.
    4. Choose the same VAT rate per line as on the invoice.
    5. Check the preview and the notes above the buttons, then click Download credit note (PDF).

    When do you issue a credit note?

    • The customer returns goods or gets part of the money back.
    • You give a discount afterwards, for example because the work was late or below standard.
    • A sent invoice contains a mistake, such as a wrong amount or VAT rate. You credit the whole invoice and send a new one.
    • An invoice is no longer due, for example because the job was cancelled.

    What happens with the VAT?

    The VAT on a credit note is a negative amount too. You therefore account for less VAT than you already declared, or get VAT back, in the period in which you issue the credit note. Reverse charge and "not VAT registered" work as on the invoice, and the generator prints the right wording on the credit note.

    What about the money?

    A credit note is an accounting document, not a payment. You can refund the amount or deduct it from the customer's next invoice. The credit note says so at the bottom.

    Nothing is stored

    The credit note is made in your browser. Your details aren't saved or sent anywhere, so download your PDF before you close the page.

    Frequently asked questions

    What is a credit note?

    A credit note is the opposite of an invoice. You issue one when you reverse all or part of an invoice, for example for a return, a discount after the event or a mistake on the invoice. The amounts are negative.

    Should I issue a credit note or a new invoice?

    You don't change an invoice you have already sent. You issue a credit note that cancels the old invoice, in full or in part, and send a new, correct invoice if needed. That keeps your books clear.

    What should a credit note show?

    Much the same as an invoice: your details, the customer, a unique number, the date, a description and the VAT per rate. It should also refer to the original invoice, which is why this generator asks for the invoice number.

    What happens with the VAT?

    The VAT on the credit note is negative, so you owe less VAT or can reclaim it on your VAT return. Account for it in the period in which you issue the credit note, and check the rules of your own country.

    Is my credit note stored?

    No. Everything stays in your browser and is gone when you close the page, so download your credit note before you leave.